Policies and Procedures

Wharton County Junior College has established HR policies and procedures to guide our operations. These policies ensure compliance with legal and local requirements. Take a look at our HR policies, helpful hiring guidelines, and employment verification process. 

HR Policies

WCJC Board of Trustees engaged the Texas Association of School Boards, Inc. (TASB) to create a new localized policy manual. This localized policy manual is divided into legal policies and local policies. Legal policies cite current legal requirements on a specific topic and are reviewed by the Board of Trustees but not adopted. Local policies outline local board mandates regarding governance issues and are formally adopted by the Board. The administration has worked with the TASB legal staff to convert our existing policies (Regulations) to the TASB format. On July 21, 2020, the Board of Trustees approved the new policy structure and policies. Effective August 1, 2020, WCJC changed from the current Regulations to the Texas Association of School Boards (TASB) policy manual.

TASB personnel will update and maintain the College's Board Policy Manual. If you have any questions regarding these policies, please email HR@wcjc.edu.

Employment Policies

Our College hires skilled faculty members with the qualifications to fulfill the institution's mission and goals. When deciding whether a faculty member meets the requirements, we emphasize the highest degree earned in the relevant field. Additionally, we consider factors such as competence, effectiveness, and capacity. This may include undergraduate and graduate degrees, relevant work experience, professional licenses, certifications, recognition, awards, a consistent track record of excellent teaching, or other demonstrated skills and accomplishments that contribute to effective teaching and positive student learning outcomes. In every situation, WCJC is responsible for providing justification and maintaining records of its faculty's qualifications.

When it comes to defining faculty qualifications using credentials, we adhere to the following guidelines:

  1. Faculty teaching associate degree courses designed for transfer to a baccalaureate degree: doctorate or master's degree in the teaching discipline or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).
  2. Faculty teaching associate degree courses not designed for transfer to the baccalaureate degree: bachelor's degree in the teaching discipline or associate's degree and demonstrated competencies in the teaching discipline.
  3. Faculty teaching courses in a certificate program not designed for transfer to the baccalaureate degree shall be certified in the teaching discipline and demonstrate competence in the discipline. 
To ensure the safety and security of our campus community, we implement a thorough criminal background check for prospective employees. 

Employment Verification

WCJC has a specific process for confirming employment information for our current and former employees. Take a look at how we handle employment verification and the information that is shared during the process. 

Verification Process

  • Our Human Resources Department handles all verification of previous and current employment. 
  • Written requests with a signed release by the employee are required for employment verification.
  • Our supervisors are instructed to direct inquiries for employment verification to the Human Resources Department.
  • Employment verification requests should be submitted by fax to 979-532- 6928 or email at hr@wcjc.edu, with a typical processing time of up to two college business days.

Information Provided for Verification

  • WCJC only verifies dates of employment and the most recent job title for current and/or previous employees.
  • Additional information beyond dates of employment and job title may not be provided during the verification process.