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Drops and Withdrawals

Students, you may now drop yourself from classes in Online Services!  Need help? Use our "How To" guide

Students with registration holds, students who need to completely withdraw from all classes, and/or dual credit students must still submit their applicable drop form to registrar@wcjc.edu.

Drop and Withdrawal Deadlines

Due to state regulations and requirements, refund, drop, and withdrawal deadlines will be strictly enforced with no exceptions.

Fall 2021 Drop Deadlines

 

Class Length     

Classes Begin

100%   Refund

70%  Refund

25%  Refund (No refund after this date)

Last Day to Drop  with a "W"

18  weeks

Aug 16

Aug 15

Sept 3

Sept 13

Nov 19

16 weeks

Aug 30

Aug 29

Sept 20

Sept 27

Nov 19

14 weeks
Sept 13
Sept 12
Sept 29
Oct 5
Nov 23
1st 8 week
Aug 30
Aug 29
Sept 9
Sept 13
Oct 8
2nd 8 week
Oct 25
Oct 24 Nov 4
Nov 8
Dec 3
Winter Mini 2021/22 Drop Deadlines

 

Class Length     

Classes Begin

100% Refund

70% Refund

25% Refund (No refunds after this date)

Last Day to Drop with a "W"    

3  weeks

Dec 20

Dec 19

Dec 22

Dec 23

 Jan 3

 

Spring 2021 Drop Deadlines

  

Class Length     

Classes Begin

100%   Refund

70%  Refund

25%  Refund (No refund after this date)

Last Day to Drop  with a "W"

17  weeks

Jan 11

Jan 10

Feb 1

Feb 8

April 16

16 weeks

Jan 19

Jan 18

Feb 8

Feb 15

April 16

14 weeks
Feb 1
Jan 31
Feb 17
Feb 23
April 23
1st 8 week
Jan 19
Jan 18
Jan 28
Feb 1
Feb 26
2nd 8 week
March 22
March 21
March 31
April 6
April 30

 

May Mini 2021 Drop Deadlines

 

Class Length     

100% Refund

Classes Begin

70% Refund

25% Refund (No refunds after this date)

Last Day to Drop with a "W"    

3  weeks

May 16

May 17

May 19

May 20

 May 27

 

Summer 2021 Drop Deadlines

Summer 1 and 11 Week (June 7 - July 8, 2021 or June 1 - August 13, 2021)

Class Length     

Last Day for 100% Refund

Classes Begin

Last Day for 70% Refund

Last Day for 25% Refund (No further refunds after this date)

Last Day to Drop with a "W"    

5  weeks

June 6

June 7

June 14

June 15

June 30

11 weeks

May 31

June 1

June 16

 June 23

July 23

 

Summer 2 (July 19 - August 19, 2021)

Class Length     

Last Day for 100% Refund

Classes Begin

Last Day for 70% Refund

Last Day for 25% Refund (No further refunds after this date)

Last Day to Drop with a "W"    

5  weeks

July 18

July 19

July 26

July 27

Aug 11

 
Additional Drop and Withdrawal Information

Drop vs Withdrawal

A "Course Drop", which will be recorded on the student's transcript as a "W", is defined as an affected credit course not completed by an undergraduate who is enrolled in the course on the census date.

A "Withdrawal" is defined as a circumstance in which a student drops all courses during a given semester. Complete withdrawal will not count towards the student's six drop limit.

Student Responsibilities

Students, you may now drop yourself from classes in Online Services!  Our "How to" guide is provided below.  Students with registration holds, students who need to completely withdraw from all classes, and/or dual credit students must still submit their applicable drop form to registrar@wcjc.edu.


Never Attending:

If you register for classes but never attend, or stop attending at any point, you must officially drop or withdraw through the Office of Admissions and Registration using the Course Drop Form. Failure to do so will result in an “F” on your transcript for each incomplete class, and you will be required to assume financial responsibility for all monies owed.

If you received Financial Aid, are on a Payment Plan, or received services through scholarships or a third party, you will be held financially responsible for any monies owed due to a change in your enrollment status.

Refunds

All refunds will be mailed to the address on file according to the student record. Any change of address should be reported to the Office of Admissions and Registration.

Percentage refunds are NOT made on Technology Fees.  Minimum tuition will be charged for all drop/withdrawals (see chart on Tuition and Fees Page).

If a student drops/withdraws from the institution and vacates the residence hall for any reason during the semester, they are not eligible to receive a refund on any room or board payment.

Drop Limits, Exceptions, and Exclusions

Drop Limits:

Under Texas law, students entering a Texas public institution of higher education will not be allowed to drop more than six courses during their entire undergraduate career.  All college-level courses that are dropped after the date of record are included in this six-course limit.  This includes courses dropped at any other Texas public college or university.

Once a student has received accumulated a total of six drops (from WCJC and/or any other Texas public institution), that student may not drop any additional courses. Students will be required to stay enrolled in all future courses and the instructor will be required to award a student a grade of A, B, C, D, or F.

Students are required to submit all college/university transcripts for the purposes of identifying all dropped courses that a student may have on their record prior to entering WCJC. The total number of drops from all transfer institutions and WCJC cannot exceed six drops.

Until all official transcripts are received from all colleges and universities, students will be allowed to register (drop & add) until the official drop/add period is over. After that time, students will not be allowed to drop until all transcripts are received and reviewed for six-drop status.

Exceptions:

Exceptions to the six-drop limit may be made in instances where a student can prove “good cause” for dropping a class.  Dropping a course for “good cause” includes:

  • A severe illness or other debilitating condition that affects the student’s ability to satisfactorily complete the course;
  • The student’s responsibility for the care of a sick, injured, or needy person if the provision of that care affects the student’s ability to satisfactorily complete the course;
  • The death of a person who is considered to be a member of the student’s family or who is otherwise considered to have a sufficiently close relationship to the student that the person’s death is considered to be a showing of good cause;
  • The active duty service as a member of the Texas National Guard or the armed forces of the United States of either the student or a person who is considered to be a member of the student’s family or who is otherwise considered to have a sufficiently close relationship to the student that the person’s active military service is considered to be a showing of good cause;
  • The change of the student’s work schedule that is  beyond the control of the student, and that affects the student’s ability to satisfactorily complete the course; or
  • Other good cause as determined by Wharton County Junior College.

Approval of good cause requires that the student provide official and appropriate documentation of third party verification for the qualified exclusion to be included in the student’s official educational record at Wharton County Junior College.  The documentation must be attached to the WCJC drop form.

Exclusions:

Drops from the following types of courses are excluded from the course drop limit:

  • Students who entered college before fall 2007.
  • Courses taken by students while enrolled in high school – whether for dual credit or early admission. Once a student has graduated from high school, drops will begin to count.
  • Courses dropped at private or out-of-state institutions.
  • Remedial or developmental courses, workforce education courses, or other courses that would not generate undergraduate credit that could be applied to a degree.
  • Drops which meet the definition of a complete withdrawal.
Appeals

If a student believes that they have provided proper documentation for an exemption and have been denied the exemption they have the right to appeal. The appeal process will be as follows:

Within five (5) business days after being denied an exemption, the student will submit to the Director of Admissions and Registration the following:

(a) A written statement from the student explaining the reason that they believe the decision to not be granted an exemption to the six drop rule was capricious and arbitrary.

(b) Copies of documents to support the request for an exemption.

The Director of Admissions and Registration will respond within five (5) days, in writing, to the student regarding their review of the appeal and their decision to grant or deny the appeal. If the appeal is denied, the student is directed to Wharton County Junior College Regulation #663 for further steps of action.

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