Class Length	Classes Begin	100%   Refund	70%  Refund	25%  Refund (No refund after this date)	Last Day to Drop  with a "W"
17  weeks	Aug 21	Aug 21-22	Sept 11	Sept 18	Nov 17
16 weeks	Aug 28	Aug 28-29	Sept 18	Sept 25	Nov 17
14 weeks	Sept 11	Sept 11	Sept 27	Oct 3	Nov 21
1st 8 week	Aug 28	Aug 28	Sept 7	Sept 11	Oct 6
2nd 8 week	Oct 23	Oct 23	Nov 2	Nov 6	Dec 1

 

Class Length	Classes Begin	100% Refund	70% Refund	25% Refund (No refunds after this date)	Last Day to Drop with a "W"
3  weeks	Dec 19	Dec 19	Dec 21	Dec 22	Dec 30

 

  

Class Length	Classes Begin	100%   Refund	70%  Refund	25%  Refund (No refund after this date)	Last Day to Drop  with a "W"
17  weeks	Jan 9	Jan 10	Jan 30	Feb 6	April 21
16 weeks	Jan 17	Jan 18	Feb 6	Feb 13	April 21
14 weeks	Jan 30	Jan 30	Feb 15	Feb 21	April 28
1st 8 week	Jan 17	Jan 17	Jan 26	Jan 30	Feb 24
2nd 8 week	March 20	March 20	March 29	March 31	April 28

 

 

Class Length	Classes Begin	100% Refund	70% Refund	25% Refund (No refunds after this date)	Last Day to Drop with a "W"
3  weeks	May 15	May 15	May 17	May 18	May 26

 

Summer 1 and 11 Week (June 5 - July 7, 2023 or June 5 - August 17, 2023)

Class Length	Classes Begin	100% Refund	70% Refund	25% Refund (No refunds after this date)	Last Day to Drop with a "W"
5  weeks	June 5	June 5	June 8	June 9	June 30
11 weeks	June 5	June 5	June 16	June 22	August 4

 

Summer 2 (July 10 - August 10, 2023)

Class Length	Last Day for 100% Refund	Classes Begin	Last Day for 70% Refund	Last Day for 25% Refund (No further refunds after this date)	Last Day to Drop with a "W"
5  weeks	July 10	July 10	July 13	July 14	Aug 4

A "Course Drop", which will be recorded on the student's transcript as a "W", is defined as an affected credit course not completed by an undergraduate who is enrolled in the course on the census date.

A "Withdrawal" is defined as a circumstance in which a student drops all courses during a given semester. Complete withdrawal will not count towards the student's six drop limit.

Students, you may now drop yourself from classes in Online Services!  Our "How to" guide is provided below.  Students with registration holds, students who need to completely withdraw from all classes, and/or dual credit students must still submit their applicable drop form to registrar@wcjc.edu.

• Course Drop / Withdrawal Form  
• Dual Credit Course Drop / Withdrawal Form (Dual Credit students, only!)

Never Attending:

If you register for classes but never attend, or stop attending at any point, you must officially drop or withdraw through the Office of Admissions and Registration using the Course Drop Form. Failure to do so will result in an “F” on your transcript for each incomplete class, and you will be required to assume financial responsibility for all monies owed.

If you received Financial Aid, are on a Payment Plan, or received services through scholarships or a third party, you will be held financially responsible for any monies owed due to a change in your enrollment status.

All refunds will be mailed to the address on file according to the student record. Any change of address should be reported to the Office of Admissions and Registration.

Percentage refunds are NOT made on Technology Fees.  Minimum tuition will be charged for all drop/withdrawals (see chart on Tuition and Fees Page).

If a student drops/withdraws from the institution and vacates the residence hall for any reason during the semester, they are not eligible to receive a refund on any room or board payment.

Drop Limits:

Under Texas law, students entering a Texas public institution of higher education will not be allowed to drop more than six courses during their entire undergraduate career.  All college-level courses that are dropped after the date of record are included in this six-course limit.  This includes courses dropped at any other Texas public college or university.

Once a student has received accumulated a total of six drops (from WCJC and/or any other Texas public institution), that student may not drop any additional courses. Students will be required to stay enrolled in all future courses and the instructor will be required to award a student a grade of A, B, C, D, or F.

Students are required to submit all college/university transcripts for the purposes of identifying all dropped courses that a student may have on their record prior to entering WCJC. The total number of drops from all transfer institutions and WCJC cannot exceed six drops.

Until all official transcripts are received from all colleges and universities, students will be allowed to register (drop & add) until the official drop/add period is over. After that time, students will not be allowed to drop until all transcripts are received and reviewed for six-drop status.

Exceptions:

Exceptions to the six-drop limit may be made in instances where a student can prove “good cause” for dropping a class.  Dropping a course for “good cause” includes:

• A severe illness or other debilitating condition that affects the student’s ability to satisfactorily complete the course;
• The student’s responsibility for the care of a sick, injured, or needy person if the provision of that care affects the student’s ability to satisfactorily complete the course;
• The death of a person who is considered to be a member of the student’s family or who is otherwise considered to have a sufficiently close relationship to the student that the person’s death is considered to be a showing of good cause;
• The active duty service as a member of the Texas National Guard or the armed forces of the United States of either the student or a person who is considered to be a member of the student’s family or who is otherwise considered to have a sufficiently close relationship to the student that the person’s active military service is considered to be a showing of good cause;
• The change of the student’s work schedule that is  beyond the control of the student, and that affects the student’s ability to satisfactorily complete the course; or
• Other good cause as determined by Wharton County Junior College.

Approval of good cause requires that the student provide official and appropriate documentation of third party verification for the qualified exclusion to be included in the student’s official educational record at Wharton County Junior College.  The documentation must be attached to the WCJC drop form.

Exclusions:

Drops from the following types of courses are excluded from the course drop limit:

• Students who entered college before fall 2007.
• Courses taken by students while enrolled in high school – whether for dual credit or early admission. Once a student has graduated from high school, drops will begin to count.
• Courses dropped at private or out-of-state institutions.
• Remedial or developmental courses, workforce education courses, or other courses that would not generate undergraduate credit that could be applied to a degree.
• Drops which meet the definition of a complete withdrawal.

If a student believes that they have provided proper documentation for an exemption and have been denied the exemption they have the right to appeal. The appeal process will be as follows:

Within five (5) business days after being denied an exemption, the student will submit to the Director of Admissions and Registration the following:

(a) A written statement from the student explaining the reason that they believe the decision to not be granted an exemption to the six drop rule was capricious and arbitrary.

(b) Copies of documents to support the request for an exemption.

The Director of Admissions and Registration will respond within five (5) days, in writing, to the student regarding their review of the appeal and their decision to grant or deny the appeal. If the appeal is denied, the student is directed to Wharton County Junior College Regulation #663 for further steps of action.