Veterans

WCJC Financial Aid and COVID-19

Due to precautions related to COVID-19, all WCJC Student Service offices are delivering services in a remote capacity.  Students are also reminded to check their Online Services accounts for updates on their financial aid status.

  • Students who need information about financial aid may contact Financial Aid staff in the following ways:
    • Email:  finaid@wcjc.edu
    • Phone:  979-532-6345
    • Work-Study Information:  979-532-6345
  • Students who need information about Veteran Services may contact Kristie Sulak, VA Certifying Official, in the following ways:

The Financial Aid Office staff thanks you for your understanding as we maintain operations during the COVID-19 outbreak, and we wish the best for you and your family during this difficult time.

Visit the Veterans Services Page to obtain academic credit for military experience.

Request for VA Certification

Document requirements for New Veterans

Document requirements for Returning Veterans

To obtain information about Veterans Services at WCJC or to submit documents, please contact Kristie Sulak, WCJC's VA Certifying Official, at veterans@wcjc.edu.

Veterans Administration Education Programs

Wharton County Junior College (WCJC) is approved by the Texas Veterans Commission (TVC) for U.S. Department of Veterans Affairs (VA) educational benefits for veterans and children and spouses of veterans (Chapters 30, 31, 32, 33, 35, and 1606, 1607 Title 38, U.S. Code).

Information about education benefits offered by the VA is available at the Department of Veterans Affairs website. 

Federal Education Benefits

Follow the link for more information on each chapter.
Chapter 30 Montgomery GI Bill® - Active Duty Educational Assistance Program
Chapter 31 Vocational Rehabilitation
Chapter 32 Post-Vietnam Era Veteran's Educational Assistance Program (VEAP)
Chapter 33 Post 9/11 Veteran's Educational Assistance Act of 2008
Chapter 35 Dependent's Educational Assistance Program
Chapter 1606 Montgomery GI Bill® - Selected Reserve Educational Assistance Program
Chapter 1607 Reserve Educational Assistance Program (REAP)

BAH Calculator

GI Bill ®Benefits Comparison Tool

National Testing Program

Rate Tables

Tutorial Assistance 

Veterans receive monthly payments for their entitlement based on the course work for which they enroll. Caution should be given to the selection of courses, making certain that each course undertaken meets the requirements for payment. The following are requirements for courses to be eligible for payment:

  • Each course must be a requirement for graduation in a degree program at WCJC. No course may be taken for audit. No course may be a repeat of a course for which credit has already been received (A, B, C, & D are passing grades). Each course must be completed and assigned a grade that is used to compute grade point average (GPA) and progress toward degree.
  • Withdrawals without mitigating circumstances that result in no credit being awarded or no punitive grade being assigned results in benefits being terminated from the beginning date of the semester, thus creating an overaward and possible repayment to the Veterans Administration.
  • Academic Requirements: To remain in good standing (not on probation); a student must earn a 2.0 GPA each semester. To insure satisfactory academic progress (SAP), transcripts of Veterans are monitored at the end of each semester. Should a Veteran complete a semester with a GPA below 2.0, he or she is issued a warning notice. The notice states that the Veteran is not maintaining SAP and may find it impossible to earn the required 2.0 GPA for graduation. Students who receive this notice are encouraged to re-examine their educational objectives, course load, etc. to improve their academic record. If a Veteran should fail to earn a 2.0 GPA in the following semester, certification is terminated until the Veteran raises his or her cumulative GPA to 2.0 or the Veterans Administration Regional Office authorizes recertification.

Students who are Veterans may receive assistance in applying for benefits and should contact the Financial Aid office at least 30 days prior to the first class day of each term to complete all necessary paper work for that period of study. You will need to send the following forms to the Certifying Official in the Financial Aid office. Incomplete applications are not reviewed or approved.

New Students 

     Veterans using Chapter 30, 32, 33, 1606, 1607

  • Certificate of Eligibility (COE) Letter dated less than 6 months old listing WCJC. Must submit VA Form 22-1990 at eBenefits to receive COE.
  • Chapter 1606 applicants: signed Notice of Basic Eligibility (NOBE Form 2384) is required.
  • DD214
  • Proof of registration (fee slip)
  • Academic transcripts from each school previously attended.
  • Official Military transcripts (AARTS, SMARTS, CCAF)
  • VA students co-enrolled at another institution must inform the WCJC VA Certifying Official of their co-enrollment status and provide a Parent Institution Letter.
     Veterans using Chapter 31
  • VA Form 28-1905
  • Proof of registration (fee slip)
     Dependent Child or Spouse using Chapter 35
  • Certificate of Eligibility (COE) Letter dated less than 6 months old listing WCJC. Must submit VA Form 22-5495 at eBenefits to receive COE.
  • DD214 for the Veteran
  • Proof of registration (fee slip)
  • Academic transcripts from each school previously attended. 

Continuing Students

      Veterans using Chapter 30, 32, 33, 1606, 1607

  • VA Form 22-1995. If you are transferring to WCJC from another institution or have changed your degree plan with the VA you must submit a confirmation page for Form 22-1995 submitted via eBenefits as well as academic transcripts from each school previously attended.
  • Proof of registration (fee slip)
  • VA students co-enrolled at another institution must provide a Parent Institution Letter each semester.
     Veterans using Chapter 31
  • Proof of registration (fee slip)
     Dependent Child or Spouse using Chapter 35
  • VA Form 22-5495. If you are transferring to WCJC from another institution or have changed your degree plan with the VA you must submit a confirmation page for Form 22-5495 submitted via eBenefits as well as academic transcripts from each school previously attended.
  • Proof of registration (fee slip)

State Education Benefits

Texas Hazlewood Act Exemption

The Hazlewood Act is a State of Texas benefit that provides qualified Veterans, spouses, and dependent children with an education benefit of up to 150 hours of tuition exemption, including most fee charges, at public institutions of higher education in Texas. This does not include living expenses, books, or supply fees. A Veteran must, at the time of entry into active duty of the U.S. Armed Forces, have designated Texas as Home of Record; or entered the service in Texas; or was a Texas resident.

Students who have never used the Hazlewood Act should read the Hazlewood Act Administrative Rules and Statutes.

Students eligible for this benefit should contact Financial Aid prior to enrolling for classes. You will need to send the following forms to the Certifying Official in the Financial Aid office. Students should allow 30 days prior to the first day of class for processing. Incomplete applications are not reviewed or approved.

New Students

     Veteran

  • Texas Hazlewood Act Application
  • DD214
  • Provide proof of eligibility or ineligibility for GI Bill® benefits (Chapter 30, 33) by requesting an education benefits letter from the VA at eBenefits. 
  • Hazlewood Online Database Registration. Veterans must register and provide a printout of Hazlewood hours used.
  • Proof of registration (fee slip)
  • Academic transcripts from each school previously attended.
     Dependent Child (Legacy) 
  • Texas Hazlewood Act Application
  • DD214 for the Veteran
  • Provide proof of eligibility or ineligibility for GI Bill® benefits (Chapter 30, 33) by requesting an education benefits letter from the VA at eBenefits.
  • Relationship Documentation: child's birth certificate listing Veteran as parent or most recent tax return of Veteran listing dependent child. A death certificate for the Veteran is required if death was not related to service.
  • Hazlewood Online Database Registration. Both the Veteran and the student must register and provide a printout of Hazlewood hours used.
  • Proof of registration (fee slip)
  • Academic transcripts from each school previously attended.
Dependent Child or Spouse of a Veteran who is rated 100% disabled for the purpose of             employability, KIA or MIA. There is no age limit for the dependent.  
  • Texas Hazlewood Act Application
  • DD214 for the Veteran
  • Provide proof of eligibility or ineligibility for GI Bill® benefits (Chapter 30, 33) by requesting an education benefits letter from the VA at eBenefits.
  • Relationship Documentation: child's birth certificate listing Veteran as parent or most recent tax return of Veteran listing dependent child. A marriage license is required for a spouse. A death certificate for the Veteran is required if death was not related to service.
  • Hazlewood Online Database Registration. The dependent child or spouse must register and provide a printout of Hazlewood hours used.
  • 100% Disabled: VA disability letter stating Veteran is 100% disabled.
  • KIA or MIA: VA Form DD1300
  • Proof of registration (fee slip)
  • Academic transcripts from each school previously attended.

Continuing Students

     Veteran
     Dependent Child (Legacy)
Dependent Child or Spouse of a Veteran who is rated 100% disabled for the purpose of                 employability, KIA or MIA. There is no age limit for the dependent. 

Compliance Statement

In compliance with the Veterans Benefits and Transition Act of 2018, section 3679(e) of Title 38, United States Code, Wharton County Junior College conforms to the following policy for “covered individuals,” defined as any individual who is entitled to educational assistance under chapter 31, Vocational Rehabilitation and Employment, or chapter 33, Post-9/11 GI Benefits.

  • Any covered individual may attend or participate in the course of education during the period beginning on the date on which the individual provides to Wharton County Junior College a certificate of eligibility for entitlement to educational assistance under chapter 31 or 33 (a “certificate of eligibility” can also include a “Statement of Benefits” obtained from the Department of Veterans Affairs’ (VA) website – eBenefits, or a VAF 28-1905 form for chapter 31 authorization purposes) and ending on the earlier of the following dates:
    • 1. The date on which payment from VA is made to Wharton County Junior College.
    • 2. 90 days after the date Wharton County Junior College certified tuition and fees following the receipt of the certificate of eligibility.
  • Wharton County Junior College will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to Wharton County Junior College due to the delayed disbursement funding from VA under chapter 31 or 33.
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