Important Dates


Priority Application Dates
Financial aid applications are welcome and will be processed after the priority dates; however, to ensure your financial aid award is ready prior to the first class day for a specific semester, all aspects of the financial aid application should be completed by the priority date.

Review the 5 Steps to Financial Aid to understand the application process.

Priority dates for financial aid for the first class day:

  • Fall Semester - June 1
  • Spring Semester - November 1
  • Summer Semester - April 1 (Please note that Pell Grants are available for summer sessions. See Pell Grant Update for information.)
Financial Aid Freeze Dates
The financial aid freeze date is the day that the WCJC Financial Aid Office will review all students receiving financial aid enrollment for the semester.  The number of eligible registered hours will determine the financial aid Award for the semester.  Increasing enrollment after the freeze date will not increase the aid amount. 

Financial aid freeze dates for 2023-2024:

  • Fall Semester 2023:  September 17, 2023
  • Spring Semester 2024:  February 4, 2024
  • Summer Semester 2024:  June 9, 2024

How do financial aid freeze dates affect a student's financial aid award?

If a student increases or decreases their enrollment level prior to the financial aid freeze date,  financial aid awards will be adjusted, as appropriate, to ensure that the allocation/award is correct. 

  • EXAMPLE:  If a student decreases their enrollment after the first class day but on or before the freeze date, the aid award will be decreased as well to match the enrollment status.  However, the student may still owe some tuition and fee charges to the college because of the refund policy.  Students in this situation will be responsible for any balance owed to the business office.

If a student increases their enrollment level after the freeze date, the aid award will NOT be increased.  This means, for example, a student who is enrolled in ten (10) credits as of the freeze date, and who later adds two (2) credit hours, will not have aid adjusted upward to the full-time level.  Rather, the aid will remain at the ¾ time level.

  • If a student decreases enrollment level after the freeze date, the aid award will NOT be reduced. This means, for example a student who is enrolled in thirteen (13) credits as of the freeze date, and who later drops four (4) credit hours, will not have aid adjusted downward to the ¾ time level. Rather, the aid will remain at the full time level.

However, students who achieve a zero GPA may still owe a balance because of the required Return to Title IV calculation*. A zero GPA is the result of failing all classes or withdrawing from (dropping) all classes.

*For “Return to Title IV”, aid eligibility begins on the first day of classes and is calculated day to day; therefore, a student with an aid award who drops all their classes, or earns a zero GPA for the semester, will be assigned a Return to Title IV (R2T4) status.  R2T4 students may owe a balance, meaning they will have to pay back award money.  More information about R2T4 may be found in the WCJC Student Handbook and on the Return of Funds page.

Appeal Dates

If a student is on suspension, he/she may submit an appeal. Students must submit a completed Satisfactory Academic Progress Appeal along with all required documentation, by the deadline for the request to be reviewed by the Financial Aid Appeal Committee. Any supporting documentation must be attached to the request at the time of submission.  

Through Online Services, students may generate a copy of the degree evaluation acceptable for appeal purposes.  As an alternative, students may request an official degree evaluation from the Registrar's Office; however, official degree evaluations must be requested at least two weeks before the appeal documentation submission deadline.

Submitting an appeal does not guarantee reestablishment of financial aid eligibility.  While awaiting the outcome of an appeal, students should enroll in the installment plan so that classes are not dropped for nonpayment.

Appeal Documentation Submission Deadline

Appeal Decision Date

Monday, October 16, 2023; received in Financial Aid Office by noon.

Decisions posted in Online Services by midnight on October 20, 2023.


*  Appeals submitted during the Fall 2023 submission window are for Fall 2023 determinations of eligibility only.  No appeals of Summer 2023 eligibility status will be accepted.  Students whose appeal is denied on the priority decision date cannot resubmit the Fall 2023 appeal.  The appeal is final as submitted. Approval of an appeal may be contingent upon successful completion of Summer 2023 classes.

Decisions will be posted as soon as possible after the meeting. Students should check their Satisfactory Academic Progress (SAP) status via Online Services for the decision.

The appeals committee assumes that each student is dependent upon financial aid for the completion of his/her degree; however, this is not an extenuating circumstance and should not be discussed in your appeal.  Working too many hours, being unaware of the SAP policy, being a parent, didn't like classes/teachers, and/or advising errors are NOT considered extenuating circumstances and will not be grounds for a successful appeal.

Bookstore and Sugar Land Parking Permit Credit Dates
Students who have been awarded financial aid may charge their books at the campus Barnes and Noble bookstores on the Richmond and Wharton Campuses or online.

Due to a change in vendors, the bookstore at the WCJC Sugar Land Campus will no longer be able to provide WCJC students with credit for their financial aid.

WCJC Sugar Land students who will be using financial aid credit to purchase books and course materials can order these items online at the WCJC website under “Bookstore” and either pick up the books at the Barnes and Noble campus store on the Richmond Campus or have Barnes and Noble mail the items to a home address at no additional cost.

Students may purchase Fall 2023 WCJC Sugar Land Parking permits from August 14, 2023 through September 8, 2023.   Instructions to Purchase a Sugar Land Campus Parking Permit Using WCJC Financial Aid 

Students who have been awarded financial aid for Fall 2023 may charge their books at the Barnes and Noble bookstores on the Richmond and Wharton campuses or through the online bookstore from August 14, 2023 through close of business on September 8, 2023.  

Disbursement of Excess Financial Aid Funds
Pell grants and student loans are refunded 14 days from the date of receipt after deducting student tuition and fees.  Disbursement begins after the financial aid freeze date.   Students can enroll in the e-Refund option.

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