Employee Forms and FAQs


Employee Forms

WCJC COVID-19 Employee Self-Reporting Form

WCJC COVID-19 Emergency Leave Form

WCJC Work Accommodation Request Form - ADA (Employee Disability or Health Concern)

WCJC Work Accommodation Request Form - School Closure or Childcare


Employee Self-Reporting

For what reasons would I, or a colleague, need to self-report to the college?

Any employee, whether working on-campus or in a remote capacity, must immediately (within 24 hours) self-report to the college using the WCJC COVID-19 Employee Self-Reporting Form for any of the following scenarios:

  1. Experience new or worsening symptoms associated with COVID-19;
  2. Believe that they were exposed[1] to someone with COVID-19;
  3. Received a confirmed positive test, are diagnosed with, or being treated for COVID-19;
  4. Were tested for COVID-19 and are awaiting results of the test;
  5. Are providing care to or residing with a family member who has been diagnosed with, is experiencing symptoms, or has been tested for COVID-19; and/or
  6. Has traveled internationally, on a cruise, or to any locations identified in the Governor’s Executive Orders.

[1] For the purposes of the WCJC Reopen Plan, “exposed” is defined as an individual who is “a ’close contact’ of someone who [is] infected, which is defined as being within approximately 6 feet (2 meters) of a person with COVID-19 for a prolonged period of time.” CDC General Business Frequently Asked Questions

I plan to travel out of state on vacation.  How do I need to report this to the college?

If you plan to travel out of state, please note your destination on your vacation request form that will be submitted to your supervisor.  Any out-of-state travel must be reported to your supervisor and supervising Executive Cabinet member.

Any international travel, or for anyone taking a cruise, will require a 14-day quarantine upon return.  Employees must use their vacation, personal, and then sick leave accruals for their quarantine period following travel.  Emergency Paid Sick Leave may not be used.

Presently, there are no locations within the United States that have been deemed "restricted" by the Governor.  The college will notify employees in the event that this changes.


Return-To-Work Guidelines

How will I be updated with information about the college's Reopen Plan?

The college will provide regular updates related to the Reopen Plan, primarily via email and through Q&A sessions which will be held directly prior to the start of each new phase.  Please check your WCJC email regularly to keep apprised of updates and news.

In addition, you may review the WCJC Reopen Plan for details related to each phase or reopen and the various protocols and guidelines that have been developed.


When will employees report back to work?

Under the guidelines of the WCJC Reopen Plan, all twelve-month employees were required to return to a 40-hour work schedule as part of Phase One, which began on June 1, 2020.  Work schedules were developed to ensure social distancing and to allow for remote work opportunities, as needed.

During Phase Two, all twelve-month employees were required to return to a 40-hour work schedule on-campus, to promote expanded support services for students in preparation for the Fall semester. 

As part of Phase Three, all employees continued to report for a 40-hour work schedule on-campus, to promote expanded support services for students during and throughout the Fall 2020 semester.  Considerations have been made in the following instances:

  • Faculty who are teaching fully online for the Fall 2020 semester may continue to work in a remote capacity.
  • Employees who are at high risk for severe illness resulting from COVID-19 may request a temporary ADA work accommodation due to the potential threat of exposure to COVID-19 in the workplace. Wharton County Junior College shall make reasonable workplace accommodation for any employee with a disability that does not constitute an undue hardship on his/her department and/or the College. It is the institution's policy, in compliance with Title IX as implemented, to provide equal employment opportunities without regard to race, color, religion, national origin, gender, age, or disability. Employees must submit an ADA Work Accommodation Request Form to the Office of Payroll and Benefits, along with any required documentation.
  • Employees with children 18 years of age or under, who attend a daycare, primary, or secondary school that is closed for reasons related to COVID-19 may request a non-ADA work accommodation and flexible work schedule.  Employees must be able to perform the essential duties of their job responsibilities, and the request must not impose an undue hardship on the department or institution.  Employees must submit a Work Accommodation Request Form – School Closure or Childcare to their immediate supervisor, along with any required documentation. The supervisor, along with the supervising VP, will work with the employee to determine the appropriate temporary work accommodation.


What if I am not able to return to work due to COVID-related health reasons (illness or exposure)?

If you are unable to perform your job responsibilities, either in person or remotely, for one of the following reasons, you may be entitled to leave under the Families First Coronavirus Response Act (FFCRA), which went into effect on April 1, 2020:

  • The employee is subject to a Federal, State, or local quarantine or isolation order related to COVID–19;
  • The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID–19;
  • The employee is experiencing symptoms of COVID–19 and seeking a medical diagnosis;
  • The employee is caring for an individual who is subject to an order as described in subparagraph (1) or has been advised as described in paragraph (2);
  • The employee is caring for a child if the child’s school or place of care has been closed or is unavailable due to COVID–19 precautions; or
  • The employee is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services in consultation with the Secretary of the Treasury and the Secretary of Labor.

Please contact your supervisor and supervising Executive Cabinet member to determine if you may qualify for leave under the provisions of the FFCRA.


Will employees be required to wear a face mask or face covering when they return to work on campus?

Effective June 29, 2020, any employee, student, or visitor who comes onto a WCJC campus or facility will be required to wear a cloth face covering over their nose and mouth while on campus, specifically while in the following areas:

  1. Any indoor public areas, including hallways, conference rooms, break rooms, restrooms, non-private offices, classrooms, laboratories, or shared/common spaces.
  2. Any outdoor areas where social distancing guidelines are not able to be enforced.

Cloth face coverings will not be required in the following areas:

  1. Private offices, while working alone.
  2. Outdoors when social distancing guidelines can be maintained or while operating outdoor machinery/equipment where wearing a face covering is not appropriate from a safety standpoint.
  3. Exceptions may be made for those individuals who provide documentation from a healthcare provider that, due to a medical condition, they are unable to wear a face covering.  Documentation for employees must be provided to and approved by that individual’s supervising Executive Cabinet member.  Documentation for students must be provided to the Dean of Student Success.


Are college buildings open?

All WCJC campus facilities were classes are held will be open to students beginning August 31, 2020.  All other campus facilities are on-lock and closed to the public. Employees must have swipe-card access to enter a building. 

The WCJC Testing Centers and Open Computer Labs are open in a restricted capacity to students who have scheduled an appointment. 


Will the Board of Trustees continue to meet?

President McCrohan is working with the board to determine how board of trustees meetings will be handled moving forward.  Information will be posted on the college’s website regarding those decisions.  Board information can be found by visiting the Board of Trustees webpage.


Student Support Services

Are students able to connect with our various Student Support offices?

Student Services are being provided in a remote capacity throughout the Spring and Summer terms.  Students should be encouraged to reach out to our various support offices via their webpages, phone, or email.

Coronavirus Prevention and Health

Where can I learn more about best practices in dealing with the COVID-19?

WCJC recommends you visit the CDC website for information on prevention, mitigation, and what to do if you experience symptoms associated with COVID-19.


Coronavirus Prevention Tips

There is currently no vaccine to prevent Coronavirus Disease 2019 (COVID-19).  The best way to prevent illness is to avoid being exposed to the virus.  The Centers for Disease Control and Prevention always recommends everyday preventative actions to help prevent the spread of all respiratory diseases, including:

  • Washing your hands often with soap and water for at least 20 seconds, especially after going to the bathroom, before eating, after blowing your nose, coughing or sneezing.
    • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol.  Always wash hands with soap and water if hands are visibly dirty
  • Wearing a face mask or cloth face covering.  Use of face coverings is now required in all indoor public areas on all WCJC campuses and facilities.

  • Maintaining a minimum of 6 feet of distance from those around you to allow for social distancing.

  • Covering your cough or sneeze with a tissue, then throwing the tissue in the trash.

  • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.

  • Avoiding touching your eyes, nose, and mouth.

  • Staying home when you are sick and avoiding contact with others who are sick.

If you are exhibiting symptoms consistent with COVID-19, or meet any of the criteria identified here, you must immediately self-report using the WCJC COVID-19 Employee Self-Reporting Form or WCJC COVID-19 Student/Visitor Self-Reporting Form.




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