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Veterans Services

Procedures for Deployment to Active Duty

Wharton County Junior College has procedures in place to assist a student with the transition from student to active military duty. Once a student receives the order for deployment, he/she must present a copy of the orders to WCJC Registration staff, and if receiving VA educational benefits, a copy to Richard Hyde, Director of Financial Aid.

A reservist or member of the National Guard called into active duty as a result of U.S. military demands following the start of a semester has three options for the treatment of tuition and fees. At the student's option, WCJC will

  1. refund the tuition and fees paid by the student for the semester in which the student withdraws;
  2. grant the student, who is eligible under the institution's guidelines, an incomplete grade in all courses by designating "withdrawn-military" on the student's transcript; or
  3. as determined by the instructor, assign an appropriate final grade or credit to a student who has satisfactorily completed a substantial amount of course work and who has demonstrated sufficient mastery of the course material. 

NOTE: There are no provisions for refunds for active duty service members who are deployed as a result of military orders or for individuals who choose to voluntarily enter into the service. The provisions listed above apply only to individuals called into active military service. 

Other information regarding financial aid is available at the Federal Student Aid Website.http://www.ifap.ed.gov/dpcletters/GEN0113.html

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