Rules

Satisfactory Academic Progress Policy for Financial Aid

Financial Aid Appeals:  Students must submit a completed Satisfactory Academic Progress Appeal (found in the Forms section) along with all required documentation by the deadline for the request to be reviewed by the Financial Aid Appeal Committee.  Appeals are due in the Financial Aid Office at the Wharton campus by 12 Noon Thursday, October 9, 2014,  Appeals may be submitted prior to this deadline.  The Appeal Committee will meet Thursday, October 23, 2014.  Decisions will be posted at the conclusion of the meeting.  You may check your status via online services for the decision. Any supporting documentation must be attached to the request at the time of submission.  Requests received after the October 9, deadline may be held for review until the next appeal meeting which will be held prior to the start of the spring semester. Students should check their Satisfactory Academic Progress (SAP) status online for appeal decisions.                                   

SATISFACTORY ACADEMIC PROGRESS (SAP)

Under current federal law, all students who receive federal or state financial aid must be making satisfactory progress as defined by the College in order to receive or continue to receive aid. The following are the requirements at Wharton County Junior College (WCJC).

1. All recipients of financial aid must be enrolled in a program of study leading to an associate’s degree, an eligible certificate, or program that is transferable toward a baccalaureate degree

2. Students receiving financial aid must maintain a 2.0 cumulative grade point average on all college level credit hours (this includes developmental studies credit hours) attempted in order to remain eligible for financial aid

3. Students receiving financial aid must complete 70% of all credit hours attempted regardless of whether financial aid was received for the credit hours. For example see the table below:

Enrollment in this many credits

Must complete this many credits

6 credits

5 credits

9 credits

7 credits

12 credits

9 credits

13 credits

10 credits

15 credits

11 credits

18 credits

13 credits

4. A student is only eligible for financial aid for up to 150% of the credit hours required in their program. (Eligibility is lost beyond this limit). 

Example: An Associate of Arts Degree with a Business Administration concentration requires 65 credit hours. 65 credits hours x 150% = 97.5 credit hours, after 97.5 credit hours eligibility for financial aid is lost. Generally, students are notified by the financial aid office once they reach the 90 credit hour level

5. Satisfactory progress will be measured three times per year, at the end of each semester, fall, spring and summer. The evaluation will be made regardless of the number of credit hours attempted during the semester.

6. Course work attempted and grades earned in semesters forgiven through the State of Texas “Academic Fresh Start” program will be included in the Satisfactory Progress Calculation. 

7. Grades of A, B, C, and D are considered credit hours attempted and successfully completed (earned). 

8. Grades of F, I (incomplete), and W (withdrawals and drops) are counted as credit hours attempted but not successfully completed (unearned). 

9. Course repeats are counted as attempted credit hours and either earned or unearned depending upon the grade assigned as noted above. Last grade is included for GPA purposes. 

10. Only the first two attempts of a course completed with a passing grade can be paid by financial aid. The third attempt cannot be included for payment purposes. 

11. Financial aid is available for only the first 30 semester credit hours of remedial coursework attempted. Remedial coursework is counted in the 70% completion rate.

12. Students who receive all F’s, W’s, or I’s or a combination of these will be placed on financial aid suspension. Students placed on suspension as a result of this action (receiving all F’s or W’s for an enrollment period) that can document mitigating circumstances for a withdrawal need to report to the financial aid office as soon as possible with information/documentation regarding their circumstances. These circumstances include but are not limited to: 

  • Student health issues that resulted in withdrawal from the college 
  • Verifiable errors by college that resulted in withdrawal 
  • Deployment into active military service

13. Students not meeting the minimum Satisfactory Academic Progress criteria at the end of their warning period will be suspended from receiving financial aid. 

14. Students placed on “suspension” may continue to enroll at the College but must pay for their coursework from their own funds. 

15. Financial aid eligibility will be reinstated after a student meets the Satisfactory Academic Progress criteria (listed above), both the completion rate (70%) and cumulative grade point average (2.0). Students who regain eligibility by completing required coursework must notify the Financial Aid Office in order to have their progress reevaluated. 

16. A student who has been suspended from financial aid for failure to meet the satisfactory progress requirements outlined in this policy due to mitigating circumstances may appeal the decision by completing an appeal form, explaining their mitigating circumstances, and providing appropriate documentation to support their claim. Appeals without documentation will not be considered. 

17. A student must be able to meet the satisfactory academic progress requirements within one semester or an appeal cannot be approved. 

18. When a student’s appeal is approved, they are placed on a financial aid probationary status for one semester. Probationary students who do not meet the satisfactory progress requirements will again be suspended

19. Students who have had a prior appeal approved (probationary status) must complete a minimum of 12 semester credit hours (100% completion) with a 2.0 GPA without the benefit of financial aid in order to file another appeal. 

20. When the number of credit hours required for completion of a degree plus the number of credit hours attempted (including transfers) exceeds 150% of the hours required for a degree, the student becomes immediately ineligible for further financial aid. (Maximum Time Frame Suspension). 

21. Appeals for attempting beyond the maximum time frame require a copy of a degree plan signed by the advisor and an appeal form explaining why the additional coursework is necessary. The student must be meeting the 70% and 2.0 GPA for all hours attempted in order for the appeal to be reviewed by the committee. 

STUDENT RESPONSIBILITY

Students are responsible for understanding and monitoring their own satisfactory progress status. Although the Financial Aid Office attempts to notify students of their financial aid status, failure to receive notice does not affect the calculated status and is not a reason to appeal.

Wharton County Junior College does not discriminate on the basis of race, color, age, marital status, national origin, religion, sex, or disability.

EFFECTS ON FUNDING

Financial Aid will NOT be provided for certain courses. Please be aware of the following stipulations:

  • Financial aid does not apply to courses taken by audit, credit hours earned by placement tests, continuing education courses and courses taken outside a student’s degree plan
  • A grade of "F" will be counted in the GPA
  • Withdrawals and repeated courses will be counted toward all hours attempted
  • Federal regulations do not allow rounding of financial aid SAP standards. For example, a 69% completion rate would not meet the 70% completion rate standard and a GPA of 1.95 does not meet the 2.0 standard.

What does SAP stand for?


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